second amended complaint. We affirm. Defendants' vacation policy lawfully provided
that employees do not begin to earn vacation time until after their first year. Because
Minnick's employment ended during his first year, he did not have any vested or accrued
vacation pay. Thus, he was not owed any vacation wages. (See Owen v. Macy's, Inc.
(2009) 175 Cal.App.4th 462 (Owen).)
FACTUAL AND PROCEDURAL SUMMARY
Defendants operate automobile-related businesses throughout California. At the
relevant times, defendants' vacation policy provided that an employee's vacation benefit
begins to accrue after the end of the employee's first year. The written policy stated in
part:
"In order that we all have the same understanding regarding vacation accrual, eligibility, use and payout, as well as sick days and paid holidays, I wanted to clarify [the] policy regarding each of these.
"All employees earn 1 week of vacation after completion of one year service and a maximum of two weeks' vacation after two years of service. This means that after you have completed your first anniversary with the company, you are entitled to take one week of paid vacation, and after the completion of two years service, you will accrue two weeks paid vacation per year. This does not mean that
1 All unspecified statutory references are to the Labor Code. 2
you earn or accrue 1/12th of one week's vacation accrual each month during your first year. You must complete one year of service with the company to be entitled to one week vacation." (Italics in original.)
The policy also provided: "Upon termination of employment, all accrued but unused
vacation time (PTO) will be paid on the employees' final check at his or her final rate of
pay."
Minnick worked for defendants for six months, from about June 2014 through
December 2014. Consistent with their written vacation policy, defendants did not pay
Minnick any vacation wages in his final paycheck because he had been employed for less
than one year.
Minnick then sued for recovery of his vacation wages. In his second amended
complaint, Minnick alleged defendants' failure to pay vacation wages violated California
law requiring an employer to compensate employees for vested unused vacation time at
the termination of the employment relationship. (See § 227.3; Suastez v. Plastic Dress-
Up Co. (1982) 31 Cal.3d 774, 779 (Suastez)). Minnick asserted three causes of action:
(1) failure to pay all wages upon employment termination (§§ 201, 202); (2) violation of
California's unfair competition law; and (3) entitlement to civil penalties under PAGA.2
Defendants demurred, arguing each of Minnick's causes of action required that he
establish their vacation policy is unlawful, and he cannot make this showing because the
policy unambiguously states that no vacation time is earned during the first year of
2 Minnick labels defendants' policy as "cliff-vesting," which Minnick says is the phrase "commonly" used to refer to the withholding of vested vacation pay. Minnick does not cite to any case or secondary authority using the phrase in this context. 3
employment. Defendants relied on Owen, which held that an employer may lawfully
adopt a policy providing that employees do not earn vacation time for a specified period
at the beginning of their employment. (Owen, supra, 175 Cal.App.4th at pp. 464-465.)
Under Owen, if vacation pay is not earned, it is not vested, and therefore there is no
entitlement to vacation pay at termination of the employment relationship. (Id. at pp.
468-472; see Suastez, supra, 31 Cal.3d at pp. 779-784 [vested vacation time cannot be
forfeited].)
At the hearing on the demurrer, the court said it found the case indistinguishable
from Owen and therefore Minnick did not state a cause of action under California law.
The court then asked Minnick's counsel to identify facts that would support a viable
amendment. Minnick's counsel responded by referring to the company's "application of
the [vacation] policy" and said the policy "looks backward to work that has been
performed . . . in order to be qualified for the [vacation benefit] . . . ." The court denied
leave to amend, finding this proposed amendment "wouldn't change the Court's ruling."
The court sustained the demurrer without leave to amend, and entered judgment in
defendants' favor. Minnick appeals.
DISCUSSION
I. Review Standard
"On appeal from a judgment dismissing an action after sustaining a demurrer
without leave to amend, the 'reviewing court gives the complaint a reasonable
interpretation, and treats the demurrer as admitting all material facts properly pleaded.'
[Citation.] It 'is error for a trial court to sustain a demurrer [if] the plaintiff has stated a
4
cause of action under any possible legal theory.' [Citation.] We apply a de novo standard
in reviewing the court's ruling sustaining the demurrer." (Soto v. Motel 6 Operating, L.P.
(2016) 4 Cal.App.5th 385, 389.)
In evaluating the court's refusal to permit an amendment, we are governed by an
abuse-of-discretion review standard. (Schifando v. City of Los Angeles (2003) 31 Cal.4th
1074, 1081.) The court abuses its discretion if there is a reasonable possibility an
amendment would cure the defects. (Ibid.) The appellant has the burden to identify
specific facts showing the complaint can be amended to state a viable cause of action.
(Ibid.) An appellant can meet this burden by identifying new facts or theories on appeal.
Section 227.3 governs the vesting of vacation wages. It states: "Unless otherwise
provided by a collective-bargaining agreement, whenever a contract of employment or
employer policy provides for paid vacations, and an employee is terminated without
having taken off his vested vacation time, all vested vacation shall be paid to him as
wages at his final rate in accordance with such contract of employment or employer
policy respecting eligibility or time served; provided, however, that an employment
contract or employer policy shall not provide for forfeiture of vested vacation time upon
termination. . . ."
Interpreting this statute more than 30 years ago, the California Supreme Court held
that "[o]nce vested," the right to vacation pay is protected and may not be forfeited.
5
(Suastez, supra, 31 Cal.3d at p. 784.) The high court additionally held that vacation pay
is vested as it is "earned." (Id. at pp. 780-781.) The court reasoned that vacation time "is
not a gratuity or a gift, but is, in effect, additional wages for services performed." (Id. at
pp. 779, 781.) Pay for vacation time, similar to pension or retirement benefits, "is simply
a form of deferred compensation." (Id. at 780.) Thus, although California law does not
require an employer to provide its employees with any paid vacation, if an employer
chooses to include paid vacation as a portion of the employee's compensation, the
employer is not free to reclaim it after it has been earned. (Id. at p. 784.)
Applying these principles, Suastez held the defendant employer violated California
law by refusing to pay its employee for a pro rata share of his vacation pay earned during
the year his employment was terminated. (Suastez, supra, 31 Cal.4th at pp. 776-777,
784.) The Suastez employer's vacation policy provided for one week of vacation in the
"First Year"; two weeks of vacation in the "Second Year"; and three weeks in the "Fifth
Year."3 (Id. at pp. 776-777, fn. 2.) The policy stated that " '[e]ligibility [is] to be on the
employee's anniversary date.' " (Id. at p. 777, fn. 2.) The plaintiff worked for the
employer from October 1972 until July 1978. (Id. at p. 776.) When he was terminated in
July 1978, the employee requested a pro rata share of his vacation pay for the nine-month
period from his anniversary date (October 1977) through his termination date (July
1978). (Id. at p. 777.) The employer refused, citing its policy that eligibility for vacation
3 This portion of the policy stated: "1 week—First Year [¶] 2 weeks—Second Year [¶] 3 weeks—Fifth Year [¶] 4 weeks—Twelfth Year." (Suastez, supra, 31 Cal.3d at p. 777, fn. 2.) 6
is on the employee's "anniversary date," and concluding the employee was not entitled to
vacation pay for his final year because he left before his anniversary date. (Ibid.) The
employer thus found the employee had forfeited his vacation pay for his final year.
(Ibid.)
The Suastez court held this forfeiture was unlawful, reasoning: "If vacation pay
'vests' as it is earned, the company's requirement of employment on an anniversary date
cannot prevent the right to pay from vesting. At most, it is a condition subsequent which
attempts to effect a forfeiture of vacation pay already vested. [Citation.] Under section
227.3, . . . such a forfeiture is forbidden: 'an employment contract or employer policy
shall not provide for forfeiture of vested vacation time upon termination.' " (Suastez,
supra, 31 Cal.3d at p. 781.)
In Owen, the issue was whether Suastez's rule against vested vacation pay
forfeiture prohibits an employer from establishing a policy that an employee does not
accrue vacation rights until he or she has worked for a specified period. (Owen, supra,
175 Cal.App.4th at pp. 464-465.) There, the employee handbook imposed a "six-month
waiting period before new employees begin to earn vacation." (Id. at p. 465.) The policy
stated: " 'All eligible associates earn and vest in paid vacations after they have completed
six months of continuous employment. The vacation year is May 1 through April 30.
Vacation is earned in the same vacation year that it accrues and vests.' " (Ibid.)
The Owen plaintiff argued that "Suastez requires that an employee be credited with
vacation time starting from the very first day of employment. As a result, . . . [the
employer's] initial six-month waiting period—during which an employee earns zero
7
vacation credit—is unlawful." (Owen, supra, 175 Cal.App.4th at p. 469.) The Court of
Appeal rejected the argument, stating the employer's "vacation policy is distinguishable
from the policy described in Suastez. Unlike the policy in Suastez, which unequivocally
provided that an employee would earn a one-week vacation during the 'first year' of
employment (i.e., starting on day one of the employment), it is clear from the . . .
employee handbook that the amount of vacation time earned during the first six months
of employment is zero. After the first six months, the employee earns, accrues and vests
in a small amount of vacation time. Thus, [this] policy . . . is not a '1 week—First Year'
policy, as in Suastez." (Id. at p. 470.)
Based on this analysis, the Owen court determined that "[a] company policy
specifying that no vacation is earned during the first six months of employment is
permissible . . . . Any prospective employee reading [the employment] handbook would
understand that he or she will not earn vacation pay as part of the compensation package
for the first six months. By making it clear in advance that vacation is not part of a new
employee's compensation, [an employer] does not run afoul of the rule that prohibits an
employer from reducing an employee's wages for services after the service has been
performed." (Owen, supra, 175 Cal.App.4th at p. 470.)
The Owen court additionally supported its conclusion by analogizing to the
decisions in which the courts "have approved employer vacation policies that warn
employees, in advance, that they will cease to accrue vacation time accumulated in
excess of an announced limit." (Owen, supra, 175 Cal.App.4th at p. 470; see Boothby v.
Atlas Mechanical, Inc. (1992) 6 Cal.App.4th 1595, 1602; Henry v. Amrol, Inc. (1990)
8
222 Cal.App.3d Supp. 1, 5.) The court explained: "If an employer's written vacation
policy may legitimately prevent an employee from earning additional vacation
compensation well into the course of the employee's career, when the employee has
'maxed out' on unused vacation time—without causing an illegal forfeiture of vested
vacation—then the opposite is equally true. The employer's written vacation policy may
legitimately prevent a new employee from earning any vacation time at all, just as the
policy may deny long-term employees any further vacation time. In effect, these written
policies forewarn employees that if they begin a career at these companies, (1) they will
not earn any vacation time during the first six months, and they will not vest in or forfeit
any vacation compensation if they leave during that initial period, but they will earn and
vest in vacation time after six months and (2) if they choose to continue their career at
these companies, they will earn vacation up to a certain maximum amount, but if they
continue to work after reaching this maximum, they will not be compensated for or vest
in additional vacation time. [¶] . . . '[T]he rule against forfeiture of accrued vacation
rights, by its own terms, cannot apply to vacation pay which is to be earned in the future,
i.e., which has not yet accrued.' [Citation.]" (Owen, at p. 471.) The Owen court thus
held the employer's policy "legitimately prohibited new employees from earning any
amount of vacation for the first six months" and therefore there was no unlawful
forfeiture. (Ibid.)
III. Analysis
Both Suastez and Owen instruct that once an employee becomes eligible to earn
vacation benefits he or she is simultaneously entitled to payment for unused vacation
9
upon separation. And both confirmed this benefit is vested and cannot be taken away by
contract. This is true whether, as in Suastez, the employer promised that the employee
would earn one week paid vacation beginning in the first year (Suastez, supra, 31 Cal.3d
at pp. 776-777, fn. 2), or, as in Owen, where the employer promised that employees
would be eligible to " 'earn and vest in paid vacation after they have completed six
months of continuous employment' " (Owen, supra, 175 Cal.App.4th at p. 465,
underscoring omitted). In both cases, when an employee becomes eligible for benefits,
he or she is entitled to receive those benefits, and they cannot be taken away. But the
Owen court held the employer may provide a waiting period before the employee
becomes eligible to earn vacation, and if the employer's policy is clearly stated, the
waiting period policy is enforceable.
We agree with Owen's holding, and find Minnick's challenges to be legally
unsupported. Contrary to Minnick's assertions, Suastez does not prohibit an employer
from imposing a waiting period, or require that an employer provide vacation pay vesting
on day one of the employment. Interpreting section 227.3, Suastez held that vested
vacation pay cannot be taken away and that all vacation pay is vested when earned, but
the court did not consider the issue whether an employer may control when the vacation
benefit begins to accrue. As Minnick concedes, an employer may lawfully decide it will
not provide paid vacation. By logical extension, an employer can properly decide it will
provide paid vacation after a specified waiting period. This is similar to an employer's
authority to limit the amount of vacation pay that may be earned. If employers can
10
lawfully restrict vacation accrual at the back end, it follows that employers can lawfully
impose a waiting period at the front end.
Minnick argues that Suastez prohibits an employer from "contract[ing] around the
rule against forfeiture" of wages. We agree. But that is not what defendants did here.
An employer does not "contract around" the forfeiture prohibition by providing that an
employee does not begin to earn vacation pay until a certain date.
Minnick alternatively contends Owen is not controlling because defendants'
vacation policy did not clearly provide for a waiting period. Defendants' policy provides
that an employee does not "earn" vacation pay until "after completion of one year of
service," and states: "This means that after you have completed your first anniversary
with the company, you are entitled to take one week of paid vacation, and after the
completion of two years service, you will accrue two weeks paid vacation per year. This
does not mean that you earn or accrue 1/12th of one week's vacation accrual each month
during your first year. You must complete one year of service with the company to be
entitled to one week vacation." Under its plain meaning, this policy language provided
for a waiting period and did not constitute a forfeiture policy. The policy states that
before employees "earn" a vacation benefit, they must complete one year of service. The
example in the final sentences makes clear that an employee does not "earn" or "accrue"
vacation in the first year of service, and thus is not entitled to a pro rata amount of
vacation pay during the first year.
Focusing on the policy's statement that an employee " 'must complete one year of
service . . . to be entitled to one week vacation,' " Minnick argues defendants' policy is 11
ambiguous because it could be construed to mean that completing the first year is a
condition to obtaining pay for the vested vacation benefit, a condition prohibited by
Suastez. This interpretation of the policy language is not reasonable. Minnick fails to
consider the meaning of this sentence in the context of the entire paragraph. Viewed in a
commonsense and reasonable manner, the policy language reasonably informs employees
that their vacation-accrual begins after the completion of their first year.
The unpublished federal district court decision relied upon by Minnick is
distinguishable. (Lopez v. G.A.T. Airline Ground Support, Inc. (U.S. Dist. Ct., S.D.Cal.,
July 19, 2010, No. 09-CV-2268-IEG (BGS)) 2010 WL 2839417 (Lopez).) In Lopez, the
employer's vacation policy provided: " 'Upon completion of one year of continuous
employment, hourly employees will receive 5 days of paid vacation [and then]
[e]mployees will continue to receive 5 days of paid vacation annually on their
Anniversary Date.' " (Id. at p. [3].) The district court found the existence of a factual
issue as to whether this policy required employees to forfeit vested vacation pay, noting
that, unlike Owen, the policy did not state that employees do not " 'earn and vest in paid
vacation' " during the first year. (Id. at p. [4].) The court also noted that a payroll
manager had testified the plaintiffs' vacation benefit at the end of the first year was not an
" 'advance' " for vacation earned. (Ibid.)
We agree with the Lopez court that the employer's policy at issue did not
unambiguously provide that vacation was not earned from the first day of work. The
policy stated that after the first year "[e]mployees will continue to receive 5 days of paid
vacation," suggesting the employer would apply the same accrual rules in the first year of
12
employment as in subsequent years. (Lopez, supra, 2010 WL 2839417, at p. [3], italics
added.) This case is different. Defendants' policy—providing that "[a]ll employees earn
1 week of vacation after completion of one year service . . ." and that they do not "earn or
accrue 1/12th of one week's vacation . . . each month during [the] first year"—fairly
informed defendants' employees that they do not "earn" or "accrue" vacation until "after"
completing their first year.
We also find unavailing Minnick's contention that the fact the employee "receives"
the one week vacation benefit at the beginning of the second year means this was already
a vested benefit. An employer has the authority to "front-load" the vacation benefit,
permitting the employee to take a one week paid vacation during the second year, even
before it is fully earned, but to provide that if the employee were to leave before the end
of the second year, he or she would be entitled to only a pro rata share (the vested
portion) of the benefit. An employer's decision to do so does not provide evidence that it
is requiring the forfeiture of vested vacation benefits.
Finally, we reject Minnick's argument that the court erred in denying him the
"opportunity to introduce evidence as to the interpretation and application of the Policy."
In ruling on a demurrer, the court considers the allegations, and not the evidence. (See
Loeffler v. Target Corp. (2014) 58 Cal.4th 1081, 1100.) If Minnick wanted to add facts
in the complaint based on certain evidence, he could do so by seeking leave to amend the
complaint. As explained below, Minnick did not identify any additional facts that would
support a viable cause of action.
13
IV. Amendment
An appellate court must reverse a judgment sustaining a demurrer if there is a
reasonable possibility the defect can be cured by amendment. (Schifando v. City of Los
Angeles, supra, 31 Cal.4th at p. 1081.) The plaintiff has the burden of proving a
reasonable possibility of curing a defect by amendment. (Ibid.; Rakestraw v. California
Physicians' Service (2000) 81 Cal.App.4th 39, 44.) The appellant must " ' " 'clearly and
specifically' set forth . . . [the] factual allegations that sufficiently state all required
elements" of a cause of action.' " (Baldwin v. AAA Northern California, Nevada & Utah
Ins. Exchange (2016) 1 Cal.App.5th 545, 559; accord, Rossberg v. Bank of America, N.A.
(2013) 219 Cal.App.4th 1481, 1504.)
Minnick contends the court erred in refusing to allow him to amend because he
could add facts to show that during the second year of employment, defendants require
employees to forfeit earned vacation pay. He recognizes that he has no standing to
recover for defendants' vacation policy violations in the second year (he was terminated
before his first anniversary date), but he argues that "by implication" this evidence would
suggest "the existence of extrinsic facts that would affect the interpretation of the
[employer's vacation policy] in year one."
The premise of the argument is logically flawed. Even assuming it is true that
defendants violate California law and/or the plain language of their policy with respect to
second-year employees, it does not logically follow that defendants' written vacation
policy means something different than what it says. There is nothing about defendants'
14
alleged treatment of vacation pay in an employee's second year that would alter the plain
meaning of its waiting-period policy in the first year.
In his reply brief, Minnick contends for the first time that he could amend the
complaint to allege that defendants intended to "fashion the first year's vacation wages as
a 'gift,' " citing to a managing officer's deposition testimony. This argument is not
properly before us because it was not included in the opening brief. (Reichardt v.
Hoffman (1997) 52 Cal.App.4th 754, 764-765.) And even assuming we could consider
this deposition testimony, it does not suggest Minnick could amend the complaint to state
a viable claim under California law. According to Minnick's account, this deponent
specifically stated, "The first year you don't accrue anything." The deponent's additional
references to gifts and accruals cannot be reasonably read to establish a contrary rule.
The cited deposition testimony does not support that Minnick accrued or earned vacation
pay in his first year. Moreover, because we have found the policy is not ambiguous, its
meaning cannot be changed based on the employer's alleged contrary subjective
understanding of its terms.
Lopez does not support a different conclusion. In Lopez, the vacation policy did
not unambiguously provide for a waiting period for accruals, and the payroll manager's
deposition testimony supported that conclusion. (Lopez, supra, 2010 WL 2839417.)
Here, the policy does provide for a waiting period, and the proffered deposition testimony
does not suggest a different intent.
15
DISPOSITION
Judgment affirmed. Appellant to bear respondents' costs on appeal.
HALLER, J.
WE CONCUR:
MCCONNELL, P. J.
NARES, J.
16
AI Brief
AI-generated · verify before citing
Holding. An employer may lawfully establish a vacation policy that imposes a waiting period during which no vacation time is earned, provided the policy is clearly stated and communicated to employees. Because the plaintiff's employment ended during the initial waiting period, he had not earned or vested in any vacation pay and was not entitled to compensation upon termination.
Issues
Whether an employer may lawfully implement a vacation policy that requires a waiting period before an employee begins to earn or accrue vacation time.
Whether the defendants' specific vacation policy language was ambiguous regarding the accrual of vacation time during the first year of employment.
Whether the trial court abused its discretion in denying the plaintiff leave to amend his complaint.
Disposition. Affirmed
Quotations verified verbatim against the opinion
“Defendants' vacation policy lawfully provided that employees do not begin to earn vacation time until after their first year.”