Exempt employees at General Atomics are paid a salary and accrue
comprehensive annual leave (Annual Leave) which can be used by employees to take
1 This case involves a legal dispute, not a factual one. Accordingly, the parties agreed to a joint statement of undisputed stipulated facts, which they submitted to the trial court in connection with cross-motions for summary judgment on the legal permissibility of General Atomics' policy of requiring exempt employees to use annual vacation leave for absences of less than one day. Our recitation of the facts is based on that stipulation.
2
paid time off for any reason, including vacation, sickness, medical appointments, family
obligations and leisure pursuits. An exempt employee's salary at General Atomics does
not fluctuate based on the number of hours worked by the employee during a pay period,
and General Atomics does not pay overtime to exempt employees.
The amount of Annual Leave accrued by an employee depends on the employee's
length of service at the company, ranging from 15 days per year for an employee with
less than one year service, to 32 days per year for an employee with 19 years or more of
service. General Atomics specifies a maximum amount of Annual Leave balance that an
employee may carry over to the next year, depending on length of service. When an
exempt employee reaches the maximum accrual amount during a calendar year, the
employee continues to accrue Annual Leave past the maximum through the end of the
calendar year, but any Annual Leave hours in excess of the maximum at the end of the
year are automatically cashed out and included in the employee's January paycheck.
General Atomics requires that exempt employees use their Annual Leave hours
when they are absent from work for partial days or full days. Over the course of the time
period relevant to this lawsuit (January 2008 to the present),2 General Atomics had two
different policies about the length of time that an employee could be absent during a day
before a deduction from Annual Leave was required. Between January 3, 2009, and
February 4, 2011, employees were required to use Annual Leave only if a partial-day
2 We note that Rhea's complaint covers a class period from January 2008 to the present, but her appellate briefing states that she is limiting her challenge to General Atomics' policy from February 2011 to the present.
3
absence was four hours or more. At all other times, General Atomics' policy has been to
deduct from Annual Leave for partial-day absences of any length.
Although General Atomics has no written policy directing employees to record
partial-day absences in any particular minimum increment, it is possible for an employee
to record a partial-day absence in small increments, with some employees recording
absences of as little as one-tenth of an hour. However, the majority of employees record
partial-day absences in greater increments, with 98.8 percent of exempt employees in
California from February 3, 2010, to August 20, 2012, recording partial-day absences of
an hour or more.3
Whether absent for a full or partial day, employees continue to receive their full
salary and continue to accrue Annual Leave during the period of absence. Further, even
if absent for a full or partial day during a particular week, an employee is not required to
use Annual Leave for an absence in any week in which the employee works a total of
more than 40 hours.4
3 Because General Atomics is a government contractor, it requires all exempt employees to record hours worked in a timekeeping system.
4 Rhea ignores this policy throughout her briefing, contending that exempt employees are not treated fairly because General Atomics purportedly "requir[es] the employee to pay for lost intra-day productivity" by using Annual Leave time for partial-day absences even when General Atomics "demands work that far exceeds a typical 8-hour day or 40-hour workweek." That characterization is not accurate, as General Atomics does not require deductions from Annual Leave when an exempt employee has worked more than 40 hours in a week.
4
General Atomics' policy allows an exempt employee to use Annual Leave hours
that have not yet accrued, up to 7.9 hours, with the deficit being made up by a deduction
of Annual Leave hours when they accrue. When an exempt employee terminates
employment at General Atomics with a negative Annual Leave balance, General Atomics
does not reduce the amount of salary in the employee's final paycheck to offset the
negative balance.
B. The Litigation in the Trial Court
Rhea filed this lawsuit as a proposed class action on January 10, 2012, on behalf
of a proposed class of General Atomics' exempt employees in California subject to
Annual Leave deductions for partial-day absences of less than four hours in the four years
prior to filing the lawsuit. The complaint alleged causes of action for (1) illegal wage
deduction and forfeiture of vested vacation wages in violation of Labor Code section 221
et seq.; (2) failure to pay overtime wages at the required overtime rate in violation of
Labor Code sections 510 and 1194; (3) failure to comply with itemized employee wage
statement provisions in violation of Labor Code section 226, subdivision (a); and
(4) violation of the unfair competition law (Bus. & Prof. Code, § 17200 et seq.).
General Atomics answered the complaint, and the parties agreed to file cross-
motions for summary judgment and a stipulation of undisputed facts to obtain a ruling
from the trial court on the legality of General Atomics' practice of requiring exempt
employees to use Annual Leave for partial-day absences.
After considering the parties' summary judgment briefing and argument, the trial
court ruled in favor of General Atomics, concluding that California law did not prohibit
5
General Atomics' policy of requiring exempt employees to use Annual Leave for
partial-day absences of any length. Rhea appeals from the judgment.
II
DISCUSSION
A. Legal Standards
Both because we are reviewing a ruling on motions for summary judgment, and
because the issue presented to us is purely one of law on undisputed facts, we apply a de
novo standard of review. (Biancalana v. T.D. Service Co. (2013) 56 Cal.4th 807, 813
[on " 'appeal after a motion for summary judgment has been granted, we review the
record de novo' "]; Shapiro v. Board of Directors (2005) 134 Cal.App.4th 170, 178 ["We
apply a de novo standard of review where, as here, our task consists of applying a statute
to underlying facts that are not in dispute."].)
The issue presented requires us to interpret provisions of the Labor Code. "We
apply the usual rules of statutory interpretation to the Labor Code, beginning with and
focusing on the text as the best indicator of legislative purpose. [Citation.] '[I]n light of
the remedial nature of the legislative enactments authorizing the regulation of wages,
hours and working conditions for the protection and benefit of employees, the statutory
provisions are to be liberally construed with an eye to promoting such protection.' "
(Brinker Restaurant Corp. v. Superior Court (2012) 53 Cal.4th 1004, 1026-1027
(Brinker).) More specifically, "under California law, exemptions from statutory
mandatory overtime provisions are narrowly construed." (Ramirez v. Yosemite Water Co.
(1999) 20 Cal.4th 785, 794 (Ramirez).)
6
B. Applicable Law
Both the federal Fair Labor Standards Act (FLSA) (29 U.S.C. §§ 201-219) and
California law require that an employer pay overtime wages to employees unless those
employees are classified as exempt employees under the applicable law. (Lab. Code,
§§ 510, 515; 29 U.S.C. §§ 207, 213.) Although California law on the issue is patterned to
some extent on federal law, the FLSA "explicitly permits greater employee protection
under state law," allowing states to regulate overtime wages. (Ramirez, supra, 20 Cal.4th
at p. 795.) "The rule is that state law requirements for exemption from overtime pay
must be at least as protective of the employee as the corresponding federal standards."
(Negri v. Koning & Associates (2013) 216 Cal.App.4th 392, 398 (Negri), citing Ramirez,
at p. 795.)
Both California and federal law provide that employees are exempt only if they
(1) perform certain types of work and (2) are paid on a salary basis. (Lab. Code, § 515;
29 U.S.C. § 213; 29 C.F.R. § 541.600 (2013).)5 Here, there is no dispute that under both
federal and California law Rhea performs the type of work that qualifies her as an exempt
employee. The dispute is whether General Atomics is paying Rhea and its other exempt
employees on a salary basis under California law even though it requires them to use
Annual Leave for partial-day absences.
5 Under federal law, "[t]o qualify as an exempt executive, administrative or professional employee . . . , an employee must be compensated on a salary basis" not below a specified rate. (29 C.F.R. § 541.600(a) (2013).) Under California law an exempt employee must be paid "a monthly salary" not below a specified rate. (Lab. Code, § 515, subd. (a).)
7
Federal regulations define what it means to be paid on a salary basis. Subject to
certain exceptions, "[a]n employee will be considered to be paid on a 'salary basis' within
the meaning of these regulations if the employee regularly receives each pay period . . . a
predetermined amount constituting all or part of the employee's compensation, which
amount is not subject to reduction because of variations in the quality or quantity of the
work performed." (29 C.F.R. § 541.602(a) (2013).) The main exception applicable here
is that salary may be deducted for full day absences for personal reasons, sickness or
disability. "Deductions from pay may be made when an exempt employee is absent from
work for one or more full days for personal reasons, other than sickness or disability."
(29 C.F.R. § 541.602(b)(1) (2013).) "Deductions from pay may be made for absences of
one or more full days occasioned by sickness or disability (including work-related
accidents) if the deduction is made in accordance with a bona fide plan, policy or practice
of providing compensation for loss of salary occasioned by such sickness or disability."
(29 C.F.R. § 541.602(b)(2) (2013).)
California statutes and regulations contain no corresponding provisions. However,
because California law was patterned to some extent on federal law, the general approach
in interpreting California law has been to use the federal salary basis test unless some
other provision of California law calls for a more protective standard. (Negri, supra, 216
Cal.App.4th at p. 398; Service Employees Internat. Union, Local 250 v. Colcord (2008)
8
160 Cal.App.4th 362, 370, fn. 5.)6 Throughout her argument, Rhea accordingly endorses
the wording and structure of the federal salary basis test as relevant to the rules applicable
in California, but she contends that certain provisions of California law require that the
federal salary basis test be applied more protectively when it is imported into California
law.
Premised on the salary basis test as expressed in the federal regulations, it is well
established and acknowledged by the parties that under both California and federal law
when an exempt employee is absent from work for a partial day, an employer is
prohibited from deducting monetary pay. (Conley, supra, 131 Cal.App.4th at p. 267;
Barner v. City of Novato (9th Cir. 1994) 17 F.3d 1256, 1261 (Barner); Martin v. Malcolm
Pirnie, Inc. (2d Cir. 1991) 949 F.2d 611, 615.) This is based on the wording of the
federal regulations we have quoted above, authorizing "[d]eductions from pay" only for
The dispute here is whether, under California law, an employer may set a policy
requiring that exempt employees use their vacation or leave time — rather than monetary
6 To illustrate that state law may impose a standard more protective than the federal salary basis test, Rhea cites Washington case law holding that when deciding whether an employee is exempt from state overtime laws, Washington courts may "consider[] not only the federal 'salary basis' test, but also . . . policies and practices that do not affect base pay" such as deductions from accrued leave time. (Webster v. Pub. Sch. Employees (Wash. 2003) 148 Wash.2d 383, 401 [60 P.3d 1183, 1192].) Apart from demonstrating that state law may diverge from the federal salary basis test, Washington's approach is not relevant here because it is based on a different underlying state law.
9
pay — when they are absent from work for partial days. We begin by reviewing the
federal law on that issue.
Federal courts and the United States Department of Labor take the position that,
under federal law, there is no prohibition on an employer's practice of deducting from an
employee's vacation or leave time for partial-day absences. (McBride v. Peak Wellness
Center, Inc. (10th Cir. 2012) 688 F.3d 698, 705; Schaefer v. Indiana Michigan Power
Company (6th Cir. 2004) 358 F.3d 394, 400; Barner, supra, 17 F.3d at pp. 1261-1262;
York v. City of Wichita Falls (5th Cir. 1991) 944 F.2d 236, 242; U.S. Dept. of Labor,
Opn. Letter No. FLSA2009-18 (Jan. 16, 2009) accessed at <http://www.dol.gov/whd/
opinion/FLSA/2009/2009_01_16_18_FLSA.htm> [as of July 15, 2014]; U.S. Dept of
Labor, Opn. Letter No. FLSA2005-41 (Oct. 24, 2005) accessed at
<http://www.dol.gov/whd/opinion/ FLSA/2005/2005_10_24_41_FLSA.pdf> [as of
July 15, 2014].) The reasoning is that "leave time is not salary." (Webster v. Pub. Sch.
compensatory time may be part of an employee's compensation package, it does not
constitute salary." (International Assn. of Fire Fighters, Alexandria Local 2141.
AFL-CIO v. City of Alexandria (E.D.Va. 1989) 720 F.Supp. 1230, 1232, affd. 912 F.2d
463 (4th Cir. 1990).)
The only case law addressing the issue under California law is Conley, supra, 131
Cal.App.4th 260, which concluded that California law requires the same result as federal
law. Conley concluded that "nothing in California law . . . precludes employers from
following the federal rule that permits them to require the use of vacation leave for
10
partial-day absences without causing otherwise exempt employees to become nonexempt
under the salary basis test." (Id. at p. 271.) The California Division of Labor Standards
Enforcement (DLSE) expressly follows Conley, taking the position in a November 23,
2009 opinion letter that "while it is impermissible to deduct from a salary for
partial[-]day absences, [an employer] may deduct from leave time balances in connection
with absences due to vacation or sickness of less than a full day under a bona fide plan
providing for such leaves without the employee losing his or her exempt status." (Dept.
of Industrial Relations, DLSE, Chief Counsel Robert R. Roginson, Opn. Letter
No. 2009.11.23, Deductions for Partial and Full Day Absences of Exempt Employees
(Nov. 23, 2009) p. 7 <https://www.dir.ca.gov/dlse/opinions/2009-11-23.pdf > [as of
July 15, 2014] (2009 DLSE Opinion Letter).)7 Although Conley specified that the
employer's policy in that case required exempt employees to use their vacation leave only
for absences of at least four hours (Conley, supra, at p. 267, fn. 6), the 2009 DLSE
Opinion Letter concluded that Conley did not intend to establish a limitation under which
employers may require deductions from exempt employees' leave balances only when
absences are at least four hours in length. (2009 DLSE Opn. Letter, supra, at p. 6.)
Rhea contends that Conley and the DLSE wrongly concluded that California law
permits employers to require exempt employees to use their vacation or leave time when
7 "The DLSE's opinion letters, ' " ' "while not controlling upon the courts by reason of their authority, do constitute a body of experience and informed judgment to which courts and litigants may properly resort for guidance." ' " ' " (Brinker, supra, 53 Cal.4th at p. 1029.)
11
absent for partial days without violating the salary basis test. According to Rhea, Conley
and the DLSE fail to recognize that "any use of vested vacation to account for any
partial-day absence of less than one full day violates the 'salary basis' test under
California law due to its unique wage antiforfeiture statutes . . . ." Therefore, the issue
before us is whether anything in California law requires that the federal salary basis test
be interpreted differently under California law, so that the rule against deducting from
"pay" for partial-day absences in the federal regulations is broadened to include a rule
against deducting from vacation or leave time when those regulations are imported into
California law.
C. Rhea's Challenge to Conley Is Without Merit, and General Atomics' Policy Is Consistent with California Law
1. The Antiforfeiture Principles of California Law Do Not Apply Here
Throughout her briefing Rhea repeats different versions of the same basic
argument, namely that Conley was wrongly decided because it failed to recognize that
California law contains unique antiforfeiture provisions that protect vacation pay from
forfeiture.
Rhea's argument has three premises: (1) under California law, vacation or annual
leave is treated as a type of "wages" or "deferred compensation" earned by an employee;
(2) California law prohibits an employer from requiring forfeiture of wages, including
accrued vacation or annual leave; and (3) by deducting annual leave for partial-day
absences, an employer is impermissibly requiring a forfeiture of wages. Taking these
three premises together, Rhea contends that when the federal salary basis test is imported
12
into California's overtime laws, the federal prohibition on making "[d]eductions from
pay" for a partial-day absence (29 C.F.R. § 541.602(b)(1), (b)(2) (2013)), must be read to
prohibit deductions from vacation or leave time for partial-day absences on the ground
that vacation pay in California is part of an employee's "wages" or "compensation" and is
protected by California's antiforfeiture laws.
The first of Rhea's premises is sound. Our Supreme Court has stated that vacation
pay is a type of wages or deferred compensation for services performed that vests
throughout the course of employment. (Suastez v. Plastic Dress-Up Co. (1982) 31 Cal.3d
774 (Suastez).) As Suastez explained, "[v]acation pay is simply a form of deferred
compensation . . ." (id. at p. 780), and is " 'simply an alternate form of wages, earned at
the time of other wages, but whose receipt is delayed' " (id. at p. 779). Based on these
observations, Suastez decided that an employer would violate the statutory rule against
forfeiture of vested vacation time in Labor Code section 227.38 if it adopted a policy
providing that vacation time is forfeited when an employee terminates his or her
employment before completing a full year of employment. Further authority for the
principle that vacation benefits constitute wages is found in Boothby v. Atlas Mechanical,
Inc. (1992) 6 Cal.App.4th 1595 (Boothby), which explained that vacation pay falls within
8 Labor Code section 227.3 provides in relevant part: "Unless otherwise provided by a collective-bargaining agreement, whenever a contract of employment or employer policy provides for paid vacations, and an employee is terminated without having taken off his vested vacation time, all vested vacation shall be paid to him as wages at his final rate in accordance with such contract of employment or employer policy respecting eligibility or time served; provided, however, that an employment contract or employer policy shall not provide for forfeiture of vested vacation time upon termination." 13
the statutory definition of "wages" in Labor Code section 200 as " 'all amounts for labor
performed by employees of every description.' " (Boothby, at p. 1601.)9
Rhea's next premise — that California law prohibits an employer from requiring
the forfeiture of vacation time — is also sound as a general principle. As Boothby
explained, California has a policy of "jealously protect[ing]" wages, and the effect of
"[Labor Code] section 227.3 and Suastez" is to "prohibit any forfeiture of a private
employee's vested vacation time." (Boothby, supra, 6 Cal.App.4th at p. 1601.) Thus,
Boothby concluded that an employer was not permitted to adopt a " 'use it or lose it' "
policy under which employees' already vested vacation time was forfeited if it was not
used within a specific time period. (Id. at p. 1601.)10
The third premise is where Rhea's argument fails. We do not agree with Rhea's
contention that by requiring employees to use vested Annual Leave for partial-day
9 We note that the treatment of vacation pay in California case law as a part of wages or compensation is not unique to California. Indeed, in the course of deciding whether an employer's policy concerning vacation pay was within the scope of the Employee Retirement Income Security Act of 1974 (ERISA) (29 U.S.C. § 1001 et seq.), the United States Supreme Court made clear that vacation pay was a form of compensation. "[E]xcept for the fact that the payment [for unused vacation time] has been deferred, such payments are as much a part of the employees' regular basic compensation as overtime pay or the payment of salary while the employee is absent on vacation. If in the end the employee elects to receive additional compensation instead of a paid vacation, he or she is receiving the same kind of premium pay that is available for holiday or weekend work. The fact that the payments . . . were due at the time of the employee's termination does not affect their character as a part of regular compensation." (Massachusetts v. Morash (1989) 490 U.S. 107, 120 (Morash).)
10 We note also that the provision requiring an employer to allow an employee to cash out unused vacation time at termination is also not unique to California law. (See Morash, supra, 490 U.S. at pp. 109-110 [listing state statutes].)
14
absences, General Atomics is requiring a forfeiture of vested Annual Leave as that term
is used in California law. In Suastez and Boothby the vacation time was forfeited because
the employer took away the employee's vested vacation time. Suastez and Boothby
establish that if an employer provides vacation benefits, the employer "is not free to
reclaim it after it has been earned." (Henry v. Amrol, Inc. (1990) 222 Cal.App.3d Supp.
1, 5, italics added.) Here, General Atomics does not take away or reclaim vested Annual
Leave when an employee is absent for a partial day; it merely requires that the employee
use the Annual Leave under the terms and conditions that it has created. "The law
permits an employer to offer new employees no vacation time" (Owen v. Macy's, Inc.
(2009) 175 Cal.App.4th 462, 464; see Henry, at p. 6), and it correspondingly also affords
an employer the right to control the terms under which vacation time may be exercised by
employees. (Suastez, supra, 31 Cal.3d at p. 778, fn. 7 [noting "an employer's right to
control the scheduling of its employees' vacations"].) General Atomics has set rules for
the exercise of Annual Leave, which it is permitted to do. It has not taken away Annual
Leave that has already vested.
Conley's analysis of this issue is sound and persuasive. As Conley explained,
employees "do in fact receive all of the paid time off they have earned — they must
simply use that accrued vacation time to make up for partial-day absences." (Conley,
supra, 131 Cal.App.4th at p. 270.) Thus the employer's policy requiring that vacation
time be used for partial-day absences "neither imposes a forfeiture nor operates to prevent
vacation pay from vesting as it is earned. All it does is regulate the timing of exempt
15
employees' use of their vacation time, by requiring them to use it when they want or need
to be absent from work . . . ." (Ibid., some italics added.)
Acknowledging that an employer is generally permitted to control the conditions
under which vacation or annual leave benefits may be exercised, Rhea contends that an
employer may nevertheless not require that vacation or annual leave be used for
partial-day absences because that provision would violate the salary basis test as it should
be applied in California and would accordingly constitute an illegal contract in violation
of the Labor Code. (See Lab. Code, § 219 [Lab. Code wage provisions cannot "be
contravened or set aside by a private agreement"].) Rhea's argument fails because, as
General Atomics correctly points out, it is circular. Rhea is unable to point to anything
establishing that under the salary basis test, as applied in California, it is illegal to require
an employee to use vacation or annual leave time for a partial-day absence. That is the
principle Rhea is trying to establish with her forfeiture argument, but she has failed to do
so.
In addition to relying on Suastez, Boothby and Labor Code section 227.3 to argue
that General Atomics is impermissibly requiring employees to forfeit vested
compensation, Rhea points to Labor Code sections 221 through 223, which she contends
represent California's antiforfeiture provisions for earned wages. However, none of those
provisions advance Rhea's argument.
Labor Code section 221 states: "It shall be unlawful for any employer to collect or
receive from an employee any part of wages theretofore paid by said employer to said
employee." Rhea apparently contends that if vacation benefits are categorized as
16
"wages," then an employer impermissibly collects wages from an employee when it
requires that the employee use vacation time to cover an absence. We reject Rhea's
interpretation of the statute because it would lead to the absurd result that an employer
could never, under any circumstance, require that vacation time be used to cover an
absence from work. If California's antiforfeiture laws prevent an employer from setting a
policy requiring that vacation or leave time be used for partial-day absences because that
would constitute an illegal forfeiture of vested wages, an employer would logically be
prevented from requiring vacation or leave time be used in any increment, even for a full
day, or a full week, because the requirement that vacation or leave time be used for those
absences would also require a forfeiture of vested wages. That cannot have been what
the Legislature intended by enacting Labor Code section 221 or any other statute
prohibiting an employer from requiring a forfeiture of wages.
Rhea cites Labor Code section 222, which states: "It shall be unlawful, in case of
any wage agreement arrived at through collective bargaining, either willfully or
unlawfully or with intent to defraud an employee, a competitor, or any other person, to
withhold from said employee any part of the wage agreed upon." This provision does not
apply here because (1) there is no evidence that General Atomics is subject to a collective
bargaining agreement, and (2) General Atomics' practice of requiring exempt employees
17
to use Annual Leave for partial-day absences does not constitute a withholding of any
agreed-upon wage.11
Finally, Labor Code section 223 provides that "[w]here any statute or contract
requires an employer to maintain the designated wage scale, it shall be unlawful to
secretly pay a lower wage while purporting to pay the wage designated by statute or by
contract." (Italics added.) As we understand the argument, Rhea contends that this
provision applies because requiring employees to use some of their Annual Leave to
cover a partial-day absence constitutes the secret payment of a lower wage. Without
even addressing whether an exempt employee at General Atomics receives a "lower
wage" when exercising Annual Leave, we conclude that Labor Code section 223 plainly
does not apply here because there is nothing secret about General Atomics' policy.12
11 Although Rhea repeatedly mentions Labor Code section 222 as one of the "anti- forfeiture statutes" supporting her position, and we accordingly discuss it here, Rhea concedes in her reply brief that "it does not appear Labor Code [section] 222 applies."
12 Rhea also contends that General Atomics' policy requiring that Annual Leave be used for partial-day absences contravenes the rule against employers deducting from employee wages to cover cash shortages. (Industrial Welfare Com. wage order No. 4-2001(8); Cal. Code Regs., tit. 8, § 11040, subd. (8).) Rhea contends that working less than a full day amounts to a drop in productivity that is similar to a cash shortage. We disagree. Working less than a full day is not the same as creating a cash shortage. We also reject Rhea's contention that by requiring employees to use Annual Leave for partial-day absences, General Atomics is requiring "the execution of a release of a claim or right on account of wages due" in violation of Labor Code section 206.5. Exercising Annual Leave is not at all similar to executing a release of claim for wages due. 18
2. General Atomics Is Not Impermissibly Taking Wages from One Period to Pay for Other Wages Due to the Employee
Apart from relying on California's antiforfeiture provisions to support her
argument, throughout her briefing Rhea repeatedly raises a second point, which she
interweaves with her antiforfeiture argument. Rhea contends that California law
prohibits General Atomics' practice of requiring employees to use Annual Leave for
partial-day absences because it amounts to an impermissible shifting of wages that an
employee has already earned (i.e., Annual Leave benefits) to cover General Atomics'
duty to pay wages for the period of the employee's partial-day absence. Put another way,
Rhea argues that General Atomics is impermissibly "substituting" the employee's Annual
Leave hours for the employee's salary earned during the partial-day absence.
We begin by reviewing the main authority on which Rhea premises her
argument — Armenta v. Osmose, Inc. (2005) 135 Cal.App.4th 314 (Armenta). Armenta
considered whether an employer impermissibly violated the state minimum wage law
(Lab. Code, § 1194) when employees were not compensated for some of their work
hours, but the average of the wages received during the payroll period met the minimum
wage standard. Armenta held that California law does not permit employers to shift
wages paid in one period to wages paid in another period, and that therefore workers
must receive the minimum wage for each hour worked during the payroll period.
Rhea takes a broad view of Armenta, citing it for the principle that, even in
contexts other than the minimum wage law, wages from one period may not be shifted to
cover the employer's independent duty to pay wages for another period. Applying that
19
principle here, Rhea reasons (1) Annual Leave is a form of wages (see Suastez, supra, 31
Cal.3d at pp. 779-780); (2) General Atomics fails to pay all of the wages that it is
obligated to pay for partial-day absences, creating a shortfall; and (3) General Atomics
impermissibly requires that employees use their "wages" (i.e., their Annual Leave) to
"make up" or "substitute" for the shortfall in wages incurred during partial-day absences.
Without even deciding whether Rhea's broad statement of Armenta's holding is
correct, we conclude that Rhea's argument fails because she has not established that
General Atomics fails to pay all of the wages that it is obligated to pay during an
employee's partial-day absence. It is undisputed that General Atomics continues to pay
an employee's full salary during a partial-day absence and that the employee fully
continues to accrue Annual Leave during a partial-day absence.13 Thus, there is no
shortfall in wages or compensation during a partial-day absence that General Atomics
"makes up" by requiring an employee to use Annual Leave for that period. This is
simply not a situation like in Armenta where employees worked for a period without
receiving compensation. Here, General Atomics' employees continue to receive their full
compensation even when they are absent for a partial day.
13 Indeed, it is undisputed that even upon termination, when an exempt employee has a negative Annual Leave balance, General Atomics does not deduct from the employee's final salary payment. This fact illustrates that General Atomics treats the duty to pay an employee's salary as completely separate from the administration of its Annual Leave policy. General Atomics' employees are consistently paid their salary regardless of their Annual Leave balance, and Annual Leave is thus not used to substitute for the payment of an exempt employee's salary. 20
D. The Length of the Partial-day Absence Does Not Impact Whether an Employer May Require Exempt Employees to Use Vacation or Leave Time for Partial-day Absences
In an alternative argument, Rhea contends that even if we decide that Conley was
correctly decided, Conley establishes a limitation, which we should follow, approving the
deduction of Annual Leave for partial-day absences only if the absence is four hours or
longer. As we will explain, we reject Rhea's argument.
In Conley, the employer's policy required deductions from vacation leave banks
for partial-day absences only when the employee was absent for at least four hours.
(Conley, supra, 131 Cal.App.4th at p. 267, fn. 6.) Accordingly, Conley expressly stated
that when it used the term " 'partial-day absence' " it was not including an absence of less
than four hours. (Ibid.) Although Conley made that factual clarification, it did not
discuss whether its analysis would have differed had the employer followed a policy of
deduction from vacation leave banks for absences of less than four hours. Further, we
perceive nothing in Conley's analysis to suggest that a different result would be required
had Conley considered an employer's policy applying to partial-day absences of less than
four hours.
As we have discussed, we find no basis in California law for concluding that an
employer is prohibited from requiring exempt employees to use their vacation or leave
time when they are absent from work for a partial day. Rhea has not identified any
reason for us to distinguish between partial-day absences of different lengths. Instead,
she simply points out that the employer's policy in Conley only covered absences of at
least four hours. We conclude that regardless of whether the absence is at least four
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hours or a shorter duration, a requirement that exempt employees use Annual Leave time
for a partial-day absence does not violate California law.
DISPOSITION
The judgment is affirmed. Respondent is awarded costs on appeal.
IRION, J.
WE CONCUR:
HUFFMAN, Acting P. J.
MCDONALD, J.
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AI Brief
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Holding. The court held that California law does not prohibit employers from requiring exempt employees to use accrued vacation or annual leave for partial-day absences, as such policies do not violate the salary basis test or state anti-forfeiture statutes.
Issues
Whether an employer may require exempt employees to use accrued leave for partial-day absences without violating the salary basis test under California law.
Whether requiring the use of accrued leave for partial-day absences constitutes an illegal forfeiture of wages under California Labor Code sections 221 and 227.3.
Disposition. affirmed
Quotations verified verbatim against the opinion
“General Atomics does not take away or reclaim vested Annual Leave when an employee is absent for a partial day; it merely requires that the employee use the Annual Leave under the terms and conditions that it has created.”