McGuire v. Superior Court

Opinion

PERLEY, J.

In this opinion we consider whether a defendant may inspect his probation file.

On May 4, 1992, petitioner through counsel requested from the probation department a copy of his own probation file under the provisions of the Public Records Act. (Gov. Code, § 6250 et seq.) On May 26, 1992, the department through its counsel, the city attorney, refused the request contending that the records are specifically exempted from the Public Records

[1687]

Act because they are court records and are protected from disclosure by statute and by their confidential nature.

Petitioner then filed a petition for mandate in respondent court. The petition states that petitioner was convicted of felony offenses in the San Francisco Superior Court and placed under the supervision of the chief probation officer. Petitioner disclosed no reason why he wanted the file but merely stated that he is aggrieved by the refusal of the probation department “which will result in irreparable damage to petitioner in that he is being deprived of information to which he has a statutory right.”

The petition was denied and petitioner applied for relief to this court.

As explained by the court in

Copley Press, Inc.

v.

Superior Court

(1992) 6 Cal.App.4th 106, 111 [7 Cal.Rptr.2d 841], court records are specifically excluded from disclosure under the Public Records Act by section 6252 in subdivision (a) of the Government Code. Relying on

Copley,

petitioner contends that the probation file is not a “court record.” The issue in

Copley

was whether the informal notes prepared by the court clerk as a precursor to creation of the formal minutes of the court record are public records to which the press may require access. The court first addressed the question of whether the notes were court records. The court concluded that the rough minutes, although clearly not a “judicial record” as are the formal minutes, were court records, based on the fact that they were prepared by court personnel for important use in the court’s process. (6 Cal.App.4th at p. 113.) Petitioner contends that, by contrast, “the probation officer’s file is kept for the probation officer’s benefit, to enable him or her to produce a report and to make intelligent recommendations to the court regarding the ongoing probation.” The contrast petitioner claims is not present. The court clerk maintains the rough minutes both for his benefit in preparing the formal minutes and for the court’s benefit in obtaining the formal minutes. So too the probation officer keeps the file both for his own benefit and for the benefit of the court.